To change the formatting on any individual style, in the Styles box (on the Home tab), right-click on the style ( Normal in this case) and choose Modify…Ī dialog box will open that lets you set font, size, color, and so on. I suggest starting with Normal, Heading 1, Heading 2, Heading 3, and Title. Set up a document with the styles you want. To set up and save a Style Set… Step 1: Set up individual Styles. If you frequently find yourself going page by page through your document to change all your headings one at a time, you are a candidate to use Styles and Style Sets. When I begin work on a client’s manuscript, the first thing I do is reformat to the industry standard-with a click of a button (okay maybe two clicks and sometimes a little cleanup).

In the publishing industry, manuscripts have a common format-double-spaced, first line indented, standard font-to make manuscripts easier to read and edit. Again, I can switch to these fonts with a click of a button. So I set up a style set that is very close to my brand fonts but uses fonts that are standard in Word.

Some of the fonts I use are nonstandard (i.e., they don’t come with Word), which is fine as long as I send documents in PDF form.īut when I need to send an actual Word document, to get the right look I would have to embed fonts, which can make a file huge. I use a style set for my own branded documents as well. With a click of a button and a few tweaks, she can manage all her branded articles in Word and avoid the extra step of having a designer format the articles in Publisher (which was costing her both time and money). Recently I taught a client how to create a style set for her branded materials. Here are three ways you can use style sets. However, when you have a set of formatting you want to use again and again, create a Style Set. To benefit from these tools, you can use the default styles in Word. When you use styles, the TOC and Nav Pane automatically pick up the Heading styles (Heading 1, Heading 2, etc.) as part of the organizational structure. I’ve written about Styles before as a way to assess your document’s structure and organization using the Automatic Table of Contents and the Navigation Pane. With it, you can assign styles (font, color, size, spacing, etc.) to different text elements-the body text, titles, headings, captions, and so on. The Styles function is one of my favorite tools in Microsoft Word.

Style pane in word 2016